what to write on a thank you card after an interview

If you lot're looking for how to write a professional thank y'all email or note after your interview, y'all've come to the right identify.

I'm going to share exactly what to do (and NOT do) when thanking the employer, based on my feel as a recruiter. And I'll give you lot enough of sample cheers emails that you lot can utilize for inspiration, too!

Because the truth is: sending a follow-upwards message to thank the interviewer is a smashing idea, but if you don't transport the right type of message, it can practice more than impairment than skillful. So what you say matters!

Let's get started…

Do You Need to Send a Thank Y'all Email After an Interview?

Information technology's recommended that you send a thank you email subsequently each job interview you lot attend. Doing so shows the employer that yous appreciate their time, and just as importantly, that you're still interested in the position. After attention an interview, the employer isn't certain that you yet want this job (simply like you're non sure if the interview went well and they want to hire you).

So it'south important to write a give thanks you message and to reaffirm your interest in the position and tell them that y'all're eager to hear about the side by side steps. If you don't say this, they won't know!

How to Write an Interview Thank you Email/Note

1. Begin with a professional or formal greeting (e.g. "Hi Susan," or "Honey Susan,")
2. Thank the interviewer and tell them that you capeesh their time spent during the chore interview
3. Mention something specific yous talked to them about in the interview, that you enjoyed learning about, then they know that this interview thanks notation is written specifically for them
4. Reaffirm your interest in the position and tell the reader that y'all expect forward to hearing about the adjacent steps in the hiring process
5. Tell the interviewer that they should experience free to contact you lot if they demand any additional information or have follow-upwardly questions in the meantime
6. Optional: Include something to reaffirm that you're confident y'all can perform well in this function and explain why
7. If yous interviewed with multiple people in a single day and want to thank them all, send a separate thanks notation to each for a more than personalized experience

Note that step #6 isn't 100% necessary to include in a thank you note or thank you email afterwards an interview, but is a nice affect to add.

You'll see these steps in the interview thank you lot note/email examples below, and then don't worry if yous're withal non sure what to write!

Equally ane terminal tip before we move on, I recommend you lot ask each person for their business card after an  in-person interview, so that y'all take their electronic mail address and name saved!

If yous went on a video or phone interview, y'all tin ask for their contact details at the end of the conversation. Just explain that it'due south for the purpose of following up and sending a cheers message.

4 Best Thank You Email Samples After an Interview

Below, you'll find iv good sample thank-yous emails. These can also be sent as a typed or handwritten note if you adopt.

Later on in the article, I'll embrace the pros and cons of sending this via email versus a handwritten thank you letter/note. So if you're not sure which to send, brand sure to read until the end.

For now, just know that you can use these sample thank you emails in both cases.

Sample Interview Cheers Email/Annotation #ane:

Hello <Interviewer's Name>,

Thanks for taking the fourth dimension to interview me <yesterday/Friday/etc>. I enjoyed our conversation nigh <specific topic yous discussed> and it was great learning most the <Job Championship> position overall.

It sounds like an exciting opportunity and a role I could succeed and excel in. I'1000 looking frontwards to hearing any updates you can share, and don't hesitate to contact me if you lot take questions or concerns in the concurrently.

Best regards,

<Your First and Last Proper noun>

This is a brusque, casual email that'south best for modernistic industries like tech, due east-commerce, digital marketing, etc.

This type of brusk message also makes an ideal thank you email to a recruiter or HR person later a phone interview or other first-circular interview. At that phase, you don't need to exist sending a lot of detail in your thank you letter of the alphabet; y'all simply want to give thanks and reaffirm your interest.

And mod companies don't want to come across a ten-paragraph, formal cheers alphabetic character that takes ten minutes to read. In fact, it might brand them want to rent you less because they'll doubt whether you lot're a fit for their company civilisation. That's why I recommend keeping your message brusk and genuine, like the sample to a higher place.

Fifty-fifty if it'south a second- or third-round interview, this type of very short, concise give thanks-you email tin still  be constructive. Hither's an instance of the type of message I'd personally send if I were chore hunting right now:

Example Interview Thanks Email #2:

Hi Daniel,

Cheers for your fourth dimension yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers y'all're trying to attract.

I'm confident that I can take what I've learned at <Electric current Employer's Proper name> and stride into your function and be successful, and then I'm eager to hear your feedback when you lot accept a chance.

Don't hesitate to contact me in the meantime if you have any questions or concerns.

All-time regards,
Biron Clark

All the same, if you're in a more traditional or formal industry, or if you want to send a give thanks y'all note in the post rather than email, one of the next 2 thank you notation examples will be better.

Sample Interview Thank You Electronic mail/Letter #3:

Hi <Interviewer'south Name>,

Thank you for taking the fourth dimension to speak with me <yesterday/Friday/etc.> virtually the <Task Title> position at <Company Name>. It was a pleasure talking with you, and I enjoyed learning more virtually the opportunity.

The information yous shared about <Something specific about the job that interests you> sounded peculiarly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and it'due south a position I'd be excited to take on.

I'm looking forward to hearing from you nigh the side by side steps, and please don't hesitate to contact me if you need any additional information in the meantime.

Give thanks you over again.

Best regards,

<Your First and Last Name>

This example to a higher place is a little longer and more formal. You could ship this equally a handwritten give thanks yous letter after the interview, or equally an electronic mail.

Note that at the stop of the 3rd paragraph, you could also add details nearly WHY yous experience confident you'd succeed in this office. Doing this will make your thanks email more convincing to hiring managers.

Try to remind them of something you shared in the interview, like a slice of past feel, or a skill you lot have, that volition evidence to them yous'll exist able to come up in and be successful in their role.

Sample Interview Thanks Email/Letter of the alphabet #4:

Honey <Interviewer's Proper name>,

Cheers for taking the time to see with me <yesterday/Friday/etc>. I'm very excited about the opportunity to work at <Company Name>.

The <Job Title> function sounds heady and is a position that I'm confident I'd excel in due to my prior experience in <feel or skill that would help you succeed in this chore>.

I expect forward to hearing feedback as before long as you have any updates and would love to continue discussing the opportunity with you at that point.

Please don't hesitate to contact me if you need whatever additional information in the meantime. Thank you again, <Interviewer's Name>.

All-time regards,

<Your First and Final Name>

This is the most formal of the 3 thank you notes we've looked at.

Even the greeting is formal… "Honey" instead of "Hello."

Of form, you can adjust the tone/greeting in any of these sample thank you notes.

You could as well take pieces from each example and combine them, or add more than customization.

So if you like one, simply feel information technology's not formal enough, you tin brand adjustments. Notwithstanding, in most modern industries, you lot should exist careful non to sound too potent/formal. Your note should sound genuine.

What would yous say if you were standing there, thanking them in-person? Writing out a thank you note isn't much dissimilar! Virtually people write very differently than they talk, and that's usually a mistake in your task search because you finish up sounding very robotic and unnatural.

Thanks Email Length: How Long Should Your Message Be?

Some samples above are more formal while others are more coincidental. You'll notice that they're all relatively brief, though. In my feel as a recruiter, a curt thank y'all e-mail after the interview is best. On average, I recommend 85 to 150 words.

And that's truthful whether you're writing a thanks email after a phone interview, Zoom/video interview, or a 2nd/third in-person interview.

It's also true whether y'all're writing to thank a recruiter, HR person, hiring director, or anyone else who spent time interviewing y'all!

Your bulletin could go upwards to 200 words if you're very far forth in the hiring process and have spent multiple hours interviewing with people from the visitor, simply I'd still aim to be cursory and curtailed, rather than sending a full page.

Use your best judgement, though. Y'all know your manufacture and prospective employer, and then remember nearly what type of message they'll appreciate. The communication above is simply what works best for the greatest amount of people, on boilerplate.

How Soon to Send a Thank Y'all E-mail After an Interview

Aim to send your post-interview thank you email the mean solar day afterward your chore interview, between 12:00 pm and 3:00 pm. If your interview was on a Fri, then send your email the same day, in the evening instead of waiting a day. (This is to avert sending your e-mail on a weekend).

Always brand sure the email is sent within 24 hours of your interview so that your conversation is yet fresh in the interviewer's mind.

If y'all decide to send your give thanks you notation equally a letter in the mail, you should still transport it within i or 2 business days of your job interview. They won't receive it every bit presently, because the give thanks you lot letter of the alphabet needs to get delivered, but it's all-time to ship it soon after the interview then the employer receives your notation relatively rapidly.

Crucial Step: Add Customization to Your Interview Thank you Emails

Whenever sending thanks notes or emails afterwards an interview, be sure to mention a specific topic y'all discussed with the interviewer, and why y'all enjoyed discussing it with them.

This is the best manner to immediately show them that your post-interview thank you email is written especially for them, and non quickly pasted from a generic template.

Customization is key! Even the all-time thanks email templates or examples volition appear to be low-effort (and will Not impress the interviewer) if yous don't customize them and evidence that y'all really wrote this for them.

So what types of things can you mention? Here are some ideas…

First, you could mention something interesting you learned about the job or company from them. What caught your attending and sounded exciting about the position? If something sounds cracking about the role, say so!

Or, you could reference one or ii of their interview questions and answers you gave in response. For case, if the interviewer asked an interesting question that you lot enjoyed talking about, yous could say:

"I really enjoyed your question virtually ___ and the word that it led to. It was also great learning nearly how XYZ visitor does ___".

Or you could mention something personal they discussed with you! Maybe the interviewer told y'all they're going to watch their son at a big basketball game tournament that evening.

You could say:

"Past the style, I hope your son's team did great at the basketball tournament. How did things turn out?"

Equally another example, mayhap you mentioned that you love java, and the interviewer said, "oh, and then you HAVE to try Corner House Coffee around the corner. Best java in boondocks."

You could write:

"Past the style, I tried a latte from Corner House Coffee on the mode abode, and yous were absolutely right. Information technology was the best java I've had in a long fourth dimension."

The bottom line is: The more you customize your email subsequently the interview, the more hiring managers will appreciate it. You'll detect that each sample email above includes infinite for customization, and this is why.

Is It All-time to Ship a Thank you Email or a Note/Alphabetic character?

I get asked this oft: "What'south your opinion on sending a thank you lot electronic mail, versus mailing a give thanks yous letter subsequently your interview?"

For almost people, I recommend email. At that place are iii reasons why:

1. Yous tin can make certain it gets delivered at the exact fourth dimension y'all want
2. It's easier and takes less time
3. It'south more than modern and simpler for the company

However, in specific cases, you lot may want to send a thank you letter in the mail afterward an interview.

A paper thanks notation/letter of the alphabet might be better if you lot're in a very traditional industry (similar hymeneals planning). Or if y'all're interviewing for a very loftier-level position (like CFO, Caput of Operations, etc.).

But for most job seekers, I recommend sending a thank you email.

Ane more option to consider: You can write a personalized give thanks y'all card and so send a motion-picture show of it digitally, either in a LinkedIn message or in an e-mail. That'due south a good way to stand out and give a more personalized feel to a digital message.

Before You Send, Proofread EVERYTHING

Electronic mail templates are only as adept every bit the attempt you put into filling them out and proofreading them.

Go over every detail and make sure information technology actually makes sense for your situation. If not, sending that thank you email or letter will do more impairment than practiced.

Example: In the 3rd sample email before in this article, it says, "give thanks yous for taking the time to meet with me."

If you had a telephone interview, you should say, "give thanks you for taking the fourth dimension to talk on the phone with me."

Right?

Otherwise, it's going to sound a bit odd, and they might suspect you lot just cut & pasted from a template. Not good!

So be careful, accept your time with these sample emails, and make certain every unmarried word makes sense.

Mistakes to Avoid When Sending Post Interview Give thanks You Emails

Now you know the nuts of how to send a swell thank you email after the interview. Let'south embrace a few mistakes to avoid now, though.

Some of this volition be review if yous read everything above, but I want to brand certain you don't exercise anything that could cost you lot the task!

First mistake: waiting also long to send information technology. You really want to send this inside 24 hours after your interview.

Next, don't ever copy and paste the same exact email to send to multiple people. They will compare and information technology looks sloppy/lazy. It takes a lot abroad from the affect your thank you email will have.

Don't ever put multiple people in the "To" field of the email either. You should be sending i email to one recipient at a fourth dimension.

Otherwise, it looks lazy/rushed.

And another big mistake: Thinking you don't need to transport an interview thank you email because the person you met wasn't the official hiring manager.

I'd recommend sending one any time you had a contiguous interview with someone. (Or even a video interview.)

Anybody's opinion can count and the hiring manager can ask anybody what they idea of y'all. Don't pick and choose who "deserves" a thank you email. Send it to everyone y'all've met confront to confront and play it safety!

One more pocket-size mistake: Not asking for business organization cards after you meet each person during a day of interviewing.

Getting business organisation cards from each person yous met with during the interview is the easiest way to go on track of names and e-mail addresses so you tin thank them later via e-mail.

So make a addiction of asking for this after each conversation!

Subject Lines for Thank you Electronic mail Later Interview

Use any of the following discipline lines when sending your professional cheers electronic mail, whether to a recruiter, hiring manager, or other visitor representative.

• Thank you for your fourth dimension
• Thank you for your time
• Thank you for your time on <solar day>
• Following upward on our chat
• A follow-up (and brief thank y'all!)
• Thank you for meeting with me!
• I enjoyed our meeting

If you follow the advice above, you lot'll take a great thank you electronic mail or letter of the alphabet to help you stand out and state the job!

And finally, if you give thanks the employer merely don't receive feedback afterwards a week, read this guide on how to follow up for feedback after your interview.

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Source: https://careersidekick.com/thank-you-note-after-interview/

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